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CITY COUNCIL MEETING 520 Jackson Avenue September 16, 2025 – 6:30 pm AGENDA CALL TO ORDER ROLL CALL READING AGENDA – ADDITIONS/DELETIONS AUTHORIZATION TO PARTICIPATE IN MEETING VIA REMOTE ACCESS CONSENT AGENDA – ITEMS DESIGNATED BY (*) Illinois local governments may adopt by a single roll call vote ordinances, resolutions, motions and orders. Any Council Member or the Mayor may request that any item proposed not be included in that vote but considered separately.
PRESENTATION: On behalf of the Charleston Police Department, Sgt. Ryan Feder, CPD's Accreditation Manager, will accept a plaque from the Illinois Law Enforcement Accreditation Program (ILEAP) in recognition of the CPD's having attained accreditation with ILEAP.
APPROVAL OF MINUTES:
1) *MINUTES: Regular City Council Meeting for September 2, 2025.
1) *MINUTES: Regular City Council Meeting for September 2, 2025.
AUDITING CLAIMS:
2) *PAYROLL: Regular Pay Period ending September 6, 2025.
3) *BILLS PAYABLE: September 19, 2025.
4) *COMPTROLLER'S REPORT: August 2025.
2) *PAYROLL: Regular Pay Period ending September 6, 2025.
3) *BILLS PAYABLE: September 19, 2025.
4) *COMPTROLLER'S REPORT: August 2025.
ACTION ITEMS:
5) *PROCLAMATION; Recognizing the Week of October 5-11, 2025, as Fire Prevention Week 2025.
6) *RAFFLE LICENSE: EIU Newman Catholic Center on October 25, 2025, at MLK Jr. University Union Grand Ballroom, to raise funds to support EIU campus ministry.
7) *RAFFLE LICENSE: Charleston Knights 15U Baseball on October 27, 2025, to pay for new team uniforms, equipment, tournament fees and related expenses.
8) *RESOLUTION: Relating to Street Closure for Fire Safety Week Touch-A-Truck Event on October 4, 2025.
9) *RESOLUTION: Authorizing the Closure of certain City Streets for the Annual EIU Homecoming Parade on October 11, 2025.
10) *RESOLUTION: Authorizing Closure of certain Streets for the Carl Sandburg Elementary School Leader in Me Parade on October 31, 2025.
11) *RESOLUTION: Authorizing Street Closure for the Jefferson Grade School Fall Parade on October 31, 2025.
12) *RESOLUTION: Street Closure for Christmas in the Heart of Charleston on December 6, 2025, from 1:00 p.m. to 9:00 p.m.
13) RESOLUTION: Authorizing Extension of Financing with Prairie State Bank & Trust for Fire Truck Purchase.
5) *PROCLAMATION; Recognizing the Week of October 5-11, 2025, as Fire Prevention Week 2025.
6) *RAFFLE LICENSE: EIU Newman Catholic Center on October 25, 2025, at MLK Jr. University Union Grand Ballroom, to raise funds to support EIU campus ministry.
7) *RAFFLE LICENSE: Charleston Knights 15U Baseball on October 27, 2025, to pay for new team uniforms, equipment, tournament fees and related expenses.
8) *RESOLUTION: Relating to Street Closure for Fire Safety Week Touch-A-Truck Event on October 4, 2025.
9) *RESOLUTION: Authorizing the Closure of certain City Streets for the Annual EIU Homecoming Parade on October 11, 2025.
10) *RESOLUTION: Authorizing Closure of certain Streets for the Carl Sandburg Elementary School Leader in Me Parade on October 31, 2025.
11) *RESOLUTION: Authorizing Street Closure for the Jefferson Grade School Fall Parade on October 31, 2025.
12) *RESOLUTION: Street Closure for Christmas in the Heart of Charleston on December 6, 2025, from 1:00 p.m. to 9:00 p.m.
13) RESOLUTION: Authorizing Extension of Financing with Prairie State Bank & Trust for Fire Truck Purchase.
RECOGNITION OF R. SCOTT SMITH: Recognizing Scott Smith for his service to the city of Charleston, as he retires after a total of 37 years: 14 Years as Parks & Recreation Director and 23 years as City Manager.
PUBLIC PRESENTATIONS, PETITIONS & COMMUNICATIONS: This portion of the City Council meeting is reserved for anyone wishing to address Council. The Illinois Open Meetings Act (5 ILCS 120/1) mandates NO action shall be taken on matters not listed on this agenda, but Council may direct staff to address the topic or refer the matter for action on a subsequent agenda. Please provide City Clerk with name & address; speak into microphone; limit presentation to 3 minutes; and avoid repetitious comments. Thank you.
PRESENTATION: On behalf of the Charleston Police Department, Sgt. Ryan Feder, CPD's Accreditation Manager, will accept a plaque from the Illinois Law Enforcement Accreditation Program (ILEAP) in recognition of the CPD's having attained accreditation with ILEAP.
APPROVAL OF MINUTES:
1) *MINUTES: Regular City Council Meeting for September 2, 2025.
1) *MINUTES: Regular City Council Meeting for September 2, 2025.
AUDITING CLAIMS:
2) *PAYROLL: Regular Pay Period ending September 6, 2025.
3) *BILLS PAYABLE: September 19, 2025.
4) *COMPTROLLER'S REPORT: August 2025.
2) *PAYROLL: Regular Pay Period ending September 6, 2025.
3) *BILLS PAYABLE: September 19, 2025.
4) *COMPTROLLER'S REPORT: August 2025.
ACTION ITEMS:
5) *PROCLAMATION; Recognizing the Week of October 5-11, 2025, as Fire Prevention Week 2025.
6) *RAFFLE LICENSE: EIU Newman Catholic Center on October 25, 2025, at MLK Jr. University Union Grand Ballroom, to raise funds to support EIU campus ministry.
7) *RAFFLE LICENSE: Charleston Knights 15U Baseball on October 27, 2025, to pay for new team uniforms, equipment, tournament fees and related expenses.
8) *RESOLUTION: Relating to Street Closure for Fire Safety Week Touch-A-Truck Event on October 4, 2025.
9) *RESOLUTION: Authorizing the Closure of certain City Streets for the Annual EIU Homecoming Parade on October 11, 2025.
10) *RESOLUTION: Authorizing Closure of certain Streets for the Carl Sandburg Elementary School Leader in Me Parade on October 31, 2025.
11) *RESOLUTION: Authorizing Street Closure for the Jefferson Grade School Fall Parade on October 31, 2025.
12) *RESOLUTION: Street Closure for Christmas in the Heart of Charleston on December 6, 2025, from 1:00 p.m. to 9:00 p.m.
13) RESOLUTION: Authorizing Extension of Financing with Prairie State Bank & Trust for Fire Truck Purchase.
5) *PROCLAMATION; Recognizing the Week of October 5-11, 2025, as Fire Prevention Week 2025.
6) *RAFFLE LICENSE: EIU Newman Catholic Center on October 25, 2025, at MLK Jr. University Union Grand Ballroom, to raise funds to support EIU campus ministry.
7) *RAFFLE LICENSE: Charleston Knights 15U Baseball on October 27, 2025, to pay for new team uniforms, equipment, tournament fees and related expenses.
8) *RESOLUTION: Relating to Street Closure for Fire Safety Week Touch-A-Truck Event on October 4, 2025.
9) *RESOLUTION: Authorizing the Closure of certain City Streets for the Annual EIU Homecoming Parade on October 11, 2025.
10) *RESOLUTION: Authorizing Closure of certain Streets for the Carl Sandburg Elementary School Leader in Me Parade on October 31, 2025.
11) *RESOLUTION: Authorizing Street Closure for the Jefferson Grade School Fall Parade on October 31, 2025.
12) *RESOLUTION: Street Closure for Christmas in the Heart of Charleston on December 6, 2025, from 1:00 p.m. to 9:00 p.m.
13) RESOLUTION: Authorizing Extension of Financing with Prairie State Bank & Trust for Fire Truck Purchase.
RECOGNITION OF R. SCOTT SMITH: Recognizing Scott Smith for his service to the city of Charleston, as he retires after a total of 37 years: 14 Years as Parks & Recreation Director and 23 years as City Manager.
PUBLIC PRESENTATIONS, PETITIONS & COMMUNICATIONS: This portion of the City Council meeting is reserved for anyone wishing to address Council. The Illinois Open Meetings Act (5 ILCS 120/1) mandates NO action shall be taken on matters not listed on this agenda, but Council may direct staff to address the topic or refer the matter for action on a subsequent agenda. Please provide City Clerk with name & address; speak into microphone; limit presentation to 3 minutes; and avoid repetitious comments. Thank you.
Sep 16, 2025 City Council Regular Meeting
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CITY COUNCIL MEETING 520 Jackson Avenue September 16, 2025 – 6:30 pm AGENDA CALL TO ORDER ROLL CALL READING AGENDA – ADDITIONS/DELETIONS AUTHORIZATION TO PARTICIPATE IN MEETING VIA REMOTE ACCESS CONSENT AGENDA – ITEMS DESIGNATED BY (*) Illinois local governments may adopt by a single roll call vote ordinances, resolutions, motions and orders. Any Council Member or the Mayor may request that any item proposed not be included in that vote but considered separately.
PRESENTATION: On behalf of the Charleston Police Department, Sgt. Ryan Feder, CPD's Accreditation Manager, will accept a plaque from the Illinois Law Enforcement Accreditation Program (ILEAP) in recognition of the CPD's having attained accreditation with ILEAP.
APPROVAL OF MINUTES:
1) *MINUTES: Regular City Council Meeting for September 2, 2025.
1) *MINUTES: Regular City Council Meeting for September 2, 2025.
AUDITING CLAIMS:
2) *PAYROLL: Regular Pay Period ending September 6, 2025.
3) *BILLS PAYABLE: September 19, 2025.
4) *COMPTROLLER'S REPORT: August 2025.
2) *PAYROLL: Regular Pay Period ending September 6, 2025.
3) *BILLS PAYABLE: September 19, 2025.
4) *COMPTROLLER'S REPORT: August 2025.
ACTION ITEMS:
5) *PROCLAMATION; Recognizing the Week of October 5-11, 2025, as Fire Prevention Week 2025.
6) *RAFFLE LICENSE: EIU Newman Catholic Center on October 25, 2025, at MLK Jr. University Union Grand Ballroom, to raise funds to support EIU campus ministry.
7) *RAFFLE LICENSE: Charleston Knights 15U Baseball on October 27, 2025, to pay for new team uniforms, equipment, tournament fees and related expenses.
8) *RESOLUTION: Relating to Street Closure for Fire Safety Week Touch-A-Truck Event on October 4, 2025.
9) *RESOLUTION: Authorizing the Closure of certain City Streets for the Annual EIU Homecoming Parade on October 11, 2025.
10) *RESOLUTION: Authorizing Closure of certain Streets for the Carl Sandburg Elementary School Leader in Me Parade on October 31, 2025.
11) *RESOLUTION: Authorizing Street Closure for the Jefferson Grade School Fall Parade on October 31, 2025.
12) *RESOLUTION: Street Closure for Christmas in the Heart of Charleston on December 6, 2025, from 1:00 p.m. to 9:00 p.m.
13) RESOLUTION: Authorizing Extension of Financing with Prairie State Bank & Trust for Fire Truck Purchase.
5) *PROCLAMATION; Recognizing the Week of October 5-11, 2025, as Fire Prevention Week 2025.
6) *RAFFLE LICENSE: EIU Newman Catholic Center on October 25, 2025, at MLK Jr. University Union Grand Ballroom, to raise funds to support EIU campus ministry.
7) *RAFFLE LICENSE: Charleston Knights 15U Baseball on October 27, 2025, to pay for new team uniforms, equipment, tournament fees and related expenses.
8) *RESOLUTION: Relating to Street Closure for Fire Safety Week Touch-A-Truck Event on October 4, 2025.
9) *RESOLUTION: Authorizing the Closure of certain City Streets for the Annual EIU Homecoming Parade on October 11, 2025.
10) *RESOLUTION: Authorizing Closure of certain Streets for the Carl Sandburg Elementary School Leader in Me Parade on October 31, 2025.
11) *RESOLUTION: Authorizing Street Closure for the Jefferson Grade School Fall Parade on October 31, 2025.
12) *RESOLUTION: Street Closure for Christmas in the Heart of Charleston on December 6, 2025, from 1:00 p.m. to 9:00 p.m.
13) RESOLUTION: Authorizing Extension of Financing with Prairie State Bank & Trust for Fire Truck Purchase.
RECOGNITION OF R. SCOTT SMITH: Recognizing Scott Smith for his service to the city of Charleston, as he retires after a total of 37 years: 14 Years as Parks & Recreation Director and 23 years as City Manager.
PUBLIC PRESENTATIONS, PETITIONS & COMMUNICATIONS: This portion of the City Council meeting is reserved for anyone wishing to address Council. The Illinois Open Meetings Act (5 ILCS 120/1) mandates NO action shall be taken on matters not listed on this agenda, but Council may direct staff to address the topic or refer the matter for action on a subsequent agenda. Please provide City Clerk with name & address; speak into microphone; limit presentation to 3 minutes; and avoid repetitious comments. Thank you.
PRESENTATION: On behalf of the Charleston Police Department, Sgt. Ryan Feder, CPD's Accreditation Manager, will accept a plaque from the Illinois Law Enforcement Accreditation Program (ILEAP) in recognition of the CPD's having attained accreditation with ILEAP.
APPROVAL OF MINUTES:
1) *MINUTES: Regular City Council Meeting for September 2, 2025.
1) *MINUTES: Regular City Council Meeting for September 2, 2025.
AUDITING CLAIMS:
2) *PAYROLL: Regular Pay Period ending September 6, 2025.
3) *BILLS PAYABLE: September 19, 2025.
4) *COMPTROLLER'S REPORT: August 2025.
2) *PAYROLL: Regular Pay Period ending September 6, 2025.
3) *BILLS PAYABLE: September 19, 2025.
4) *COMPTROLLER'S REPORT: August 2025.
ACTION ITEMS:
5) *PROCLAMATION; Recognizing the Week of October 5-11, 2025, as Fire Prevention Week 2025.
6) *RAFFLE LICENSE: EIU Newman Catholic Center on October 25, 2025, at MLK Jr. University Union Grand Ballroom, to raise funds to support EIU campus ministry.
7) *RAFFLE LICENSE: Charleston Knights 15U Baseball on October 27, 2025, to pay for new team uniforms, equipment, tournament fees and related expenses.
8) *RESOLUTION: Relating to Street Closure for Fire Safety Week Touch-A-Truck Event on October 4, 2025.
9) *RESOLUTION: Authorizing the Closure of certain City Streets for the Annual EIU Homecoming Parade on October 11, 2025.
10) *RESOLUTION: Authorizing Closure of certain Streets for the Carl Sandburg Elementary School Leader in Me Parade on October 31, 2025.
11) *RESOLUTION: Authorizing Street Closure for the Jefferson Grade School Fall Parade on October 31, 2025.
12) *RESOLUTION: Street Closure for Christmas in the Heart of Charleston on December 6, 2025, from 1:00 p.m. to 9:00 p.m.
13) RESOLUTION: Authorizing Extension of Financing with Prairie State Bank & Trust for Fire Truck Purchase.
5) *PROCLAMATION; Recognizing the Week of October 5-11, 2025, as Fire Prevention Week 2025.
6) *RAFFLE LICENSE: EIU Newman Catholic Center on October 25, 2025, at MLK Jr. University Union Grand Ballroom, to raise funds to support EIU campus ministry.
7) *RAFFLE LICENSE: Charleston Knights 15U Baseball on October 27, 2025, to pay for new team uniforms, equipment, tournament fees and related expenses.
8) *RESOLUTION: Relating to Street Closure for Fire Safety Week Touch-A-Truck Event on October 4, 2025.
9) *RESOLUTION: Authorizing the Closure of certain City Streets for the Annual EIU Homecoming Parade on October 11, 2025.
10) *RESOLUTION: Authorizing Closure of certain Streets for the Carl Sandburg Elementary School Leader in Me Parade on October 31, 2025.
11) *RESOLUTION: Authorizing Street Closure for the Jefferson Grade School Fall Parade on October 31, 2025.
12) *RESOLUTION: Street Closure for Christmas in the Heart of Charleston on December 6, 2025, from 1:00 p.m. to 9:00 p.m.
13) RESOLUTION: Authorizing Extension of Financing with Prairie State Bank & Trust for Fire Truck Purchase.
RECOGNITION OF R. SCOTT SMITH: Recognizing Scott Smith for his service to the city of Charleston, as he retires after a total of 37 years: 14 Years as Parks & Recreation Director and 23 years as City Manager.
PUBLIC PRESENTATIONS, PETITIONS & COMMUNICATIONS: This portion of the City Council meeting is reserved for anyone wishing to address Council. The Illinois Open Meetings Act (5 ILCS 120/1) mandates NO action shall be taken on matters not listed on this agenda, but Council may direct staff to address the topic or refer the matter for action on a subsequent agenda. Please provide City Clerk with name & address; speak into microphone; limit presentation to 3 minutes; and avoid repetitious comments. Thank you.
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